February 5, 2018 Board Meeting Minutes
President, Dave Zeemont called the meeting to order at 4:30 p.m.
Present were: President, Dave Zeemont; Treasurer, Bob Crowley; Secretary, Debbie McAllen; Director at Large, Gwen McClure; and Director at Large, Ginger Dickson.
Residents: Walter Gomez, Judi and Rich Corona, Lee Peters, Lou Martinez, Greg Switzer, Sonny & Kathy Mayer, Al Shawala, Lee Cunningham, Michael Roach, Jan Thune, Maxine & Mike Webber, Judy Lubeck, Mike Davis, Mike D'Antonio, Carrie Gaddy, Dick Johnston and Steve Bailey.
Discussion ensued regarding the disorganization of the annual meeting and the ballot results. Michael Davis, Carrie Gaddy, and Judy Lubeck were asked to recount Item 8 on the original ballot.
Debbie McAllen made the motion to have an attorney review ALL HOA covenants and by-laws that have been filed with the county. Gwen McClure seconded the motion. Motion passed 5-0.
Debbie McAllen will Chair the "attorney search" along with Ginger Dickson, Lee Peters, Steve Bailey and Greg Switzer.
Certify the Election: After Carrie Gaddy, Judy Lubeck, and Michael Davis had recounted the ballots.
Debbie McAllen made the motion to accept and certify the ballots as presented. Bob Crowley seconded the motion. Motion passed 5-0.
Now that the vote count from the Annual meeting has been certified, the official results are presented as follows:
1. Board of Directors: Dave Zeemont,
President 38 votes for Dave, 15 votes for Debbie, ! vote for Al
2. Board of Directors: Gwenda McClure, Director at Large
25 votes for Gwen, 20 votes for Dave Wright and 13 votes for Al
3. Parking of Vehicles: Failed 33 Yes and 24 No
4. Increase the Board from 5 members to 7 members:
- Failed 24 Yes and 33 No
5. Removing the sentence fragment in Article IV, Design Control:
- Passed 42 Yes and 16 No
6. Garage Sales:
- Passed 38 Yes and 19 No
7. Estate Sales:
- Passed 46 Yes and 11 No
8. Giving all residents, the opportunity to appeal to the Board on a decision made by the Design Control Committee:
- Failed 36 Yes and 20 No
9. Allowing CC& R Committee to make any changes to correct any typos, grammatical errors, sequence of numbers, and readability issues:
- Passed 40 Yes and 15 No
10a. After 1/17/18, any board claimed "precedent", "interpretation", or term of similar meaning, will NOT become legally binding until such time that it is voted on and approved by the association members for written inclusion in the filed covenants as law & thus become publically disclosed to all association members.
- Failed Yes and 45 No
10b. Any construction or landscaping which exceed 7 feet in height and which require a county permit before construction begins, require the written approval of the lot owners on each adjacent side of that home should those new additions block any portion of those neighbor's existing views.
- Failed Yes and 47 No
10c. After 1/17/18, in case of new home construction, where a variance is applied for where that construction if off the designated building pad, the side lot homeowner gives written approval for construction.
- Failed Yes 47 No
10d. After 1/17/18, all attorney fees for both parties are reimbursed by the association:
- Failed 1 Yes and 56 No
Dave Zeemont introduced Lee Cunningham as the new Chair of the Design Control Committee who is replacing William Webber. He thanked William Webber for his years of service on the board.
New Business:
• Estate Sales: Sharon Steinborn has sold her house and she has hired a professional estate sale company to run the estate sale. Our CC&R's currently read that you could have only two signs advertising. If the Board approves this, Dave would like to make sure a sign could be put up on the resident's property and an arrow sign directing people to the residence. All other signs would have to be placed outside our property. I.e.. Along Barcelona Ridge, by the mailboxes. etc.
Coronado Ridge Neighborhood Association PO Box 554 Bob Crowley made the motion to accept the application from Sharon Steinborn and agreed that Sharon took the proper steps to have an Estate Sale. Seconded by Ginger Dickson. All were in favor.
• Correspondence: Dave informed the Board that he sent a letter to Picacho Mountain Homeowners Association on the 3-way stop sign by the mailboxes asking residents to obey the traffic signs. Dave received a response within a day from both Bob Pofahl and Laura Parisi that they will notify their residents about it and asked Debbie McAllen to include notification of observing the stops as well in the minutes. So, Please observe the 3-way stop sign by the mailboxes.
Judy Corona read a letter she wrote to the board about the parking covenants and recommended that any changes to the covenants be drafted by a committee of no less that four residents who are not members of the board. Discussion ensued.
• Garage Sales: Dave met with Larry Felhauer and Larry will get the banner made for the garage sales.
Old Business
• Jan Thune stated "On the By-laws under "Association Meetings"; under J. The Annual Meeting agenda shall consist of, but not limited to, the following: 1) Annual treasurer's report consisting of a-Prior year's expenditures b-Current year budget. There were none.
Steve Bailey stated, "Yes, it was sent out through email and that's where I got mine". Dave Zeemont stated he announced at the annual meeting that the Budget had been sent out to the members and no one questioned it. Bob Crowley stated, " The budget was out to the public and there was actually financial statements given to the board. They were not given out at the meeting because of them being two days short of the year-end. So they wouldn't have been valid. The books will get audited".
Treasurer's Report: Bob Crowley presented the treasurer's report for the month of January 2018.
Gwen McClure motioned to accept the Treasurer's report as presented. Ginger Dickson seconded the motion.
The Board approved the Treasurer's report as presented.
Committee Reports:
• Landscaping: Carrie reported Kelly is finishing both sides of Anthem, has quite a bit of grading on the east side, and on Thursday the fountain will be re-plastered.
• Gates: Al Shawala has been in touch with Smith and Aguirre Construction and is waiting for the Board to sign the contract. Dave would like to have the paving done after the end of May due to the garage sales and Arts in the Garden. In regards to the gates on Barcelona, there appears to be considerable water damage to the façade between the two gates. All of the concrete caps need to redone.
They are leaking water. Actually, all of Barcelona gate is in terrible shape. It needs a new wall, along with the concrete caps, and around the wall board part where the statue is, those caps are loose and the foundation that those are on is made of the same material as the wall so that needs to be repaired.
Dave is still looking for contractors to install cameras by the gates. Apex quote came in costing over $5000.00. Dave will reach out for other bids from Allied and Eagle Security. Mike D'Antonio has offered his assistance in finding a company.
• Erosion: No report.
• Design Control: No report.
Motion was made to adjourn the board meeting by Bob Crowley, seconded by Gwen McClure. All voted Aye
The next meeting of the Board will be held on Monday, March 12, 2018 at 4:30 p.m. at 1236 Regency Court. All are welcome; however, always check with the Secretary to make sure the meeting date has not been changed due to schedule conflicts.
Meeting was adjourned at 6:45 p.m.
Submitted by Debbie McAllen, Secretary