2014 General Membership Meeting will be held on Thursday, January 30, 2014, at 6 pm at the Picacho Hills Country Club

Meeting was called to order at 6:35 pm.

Present were Dave Zeemont, President; Steve Bailey, Secretary; Bob Crowley, Treasurer; Larry Felhauer and Dave Wright, Directors at Large. Also present were William Webber, Design Control Chair, Maxine Webber, and Rich Purcella.

Rich Purcella had some questions/complaints for the Board to address. First, he felt that there was doggie droppings all over CR and that residents should be told to clean up after their dogs. The Board explained that most, if not all of CR residents do clean up after their dogs but we do have some people from outside CR that come here to walk dogs and we have no way to contact them. Also, there are coyotes and dogs running loose occasionally. The Board agreed to send out periodic reminders to residents concerning pet clean up. Also, if residents see “outsiders” not cleaning up, please speak to them about it. Mr. Purcella also had some comments about the road sealing not being finished. It was explained to him that rains interrupted the progress of putting the sealant down, which caused it to discolor. However, the effectiveness of the sealant was not affected and so all of the roads have been finished for now.

Minutes from the previous meeting were approved.

Bob Crowley, Treasurer, presented the Treasurer’s report (attached.) Nothing out of the ordinary other than collection of a late payment of assessment (another late payment was collected but will show up on the next month report.) Bob noted that 4 residents have failed to pay the assessments. Liens will be filed; however, the properties are involved in foreclosures. The Board accepted the report. Bob also asked if we could reword the CC&Rs to allow for new technology (such as bill pay on line.) Steve Bailey, CC&R/ By Law Chair, stated he would work on it.

Dave Zeemont confirmed that the 2014 General Membership Meeting will be held on Thursday, January 30, 2014 starting at 6 pm at the Picacho Hills Country Club. Arrangements with the CC have been made.

This year’s election will be for the positions of President, Treasurer, and one Director at Large for a period of two years. Steve Bailey, serving as Nomination Chair, sought confirmation that Dave Zeemont would run again for office of President; Bob Crowley again for Treasurer; and Larry Felhauer again as Director at Large in the upcoming General Membership Meeting elections on January 30th. The aim of the Nomination Chair is to make sure there is at least one candidate to fill each position. It should be noted that anyone (in good standing) can be nominated by someone else or by themselves simply by notifying Steve Bailey prior to January 30th. Nominations will also be taken from the floor at the January 30th meeting.

William Webber, Design Control Chair, stated that the DCC had approved construction plans for a lap pool for one of the residents. Also, he mentioned that a new wall being built on one property was part of a plan that was approved by the Committee.

Dave Wright, Gates Chair, presented the Gates Committee report. The SOS system and battery backups are working fine. The Anthem Gate has had some problems for the last month or so. Allied would come and fix something, only to find out something else needed fixing. The exit gate would work for a short while then stop working again. The gate is currently out of order awaiting a spindle mechanism for the opener. Dave explained to the Board that the gates were getting old (about 10 years or so) and repairs might increase as parts wear out. Dave asked the Board if he could solicit bids to switch the current gates with a sliding gate mechanism so we would have it ready in case repairs got too steep. The sliding gate technology is far simpler, has less wear and tear put on them, and are much cheaper to repair. One of the benefits of sliding gates is that they are nearly impossible to push open by a car. No action was taken other than permission to search out the possibilities so we would have the information should the need arise. Some preventive maintenance has also been scheduled.

Dave and Larry Felhauer emphasized that the exit gate should not be used as an entrance. Some residents, who figured it was too much work to push the button in their car to open the gate, were using the open exit. Not only is this extremely dangerous, it is discourteous to drivers trying to exit properly.

Considerable time was spent on the new budget for 2014. The Board has tried to keep the total amount for assessments at the current rate and the Board finally figured a way to make the budget work with the same amount of income as the last two years. More detailed information on the Budget 2014 will be sent out separately.

The Audit Committee was discussed concerning who will serve on it and also the new regulations for an audit as a result of the new HOA State law. Committee members will be announced after confirming their willingness to serve again.

Steve Bailey, CC&R/ Bylaws Chair, presented for approval a rewrite of the CC&Rs that were dictated by the new State HOA Law which took effect on July 1, 2013. The Board approved them and notice will be sent out to residents. These changes are mandated by the State and do not need to be voted on.

Carrie Gaddy, Landscaping Chair, was unable to attend this meeting but presented a 2014 landscaping plan for the Board to consider. The details of that plan will be sent out separately.

Steve Bailey announced that a few changes in the CC&Rs/Bylaws will be offered to the general membership for a vote at the January 30th meeting. For the most part, changes were made for clarification purposes. Details of the proposed changes will be sent out separately.

The next meeting of the Board will be held on Monday, January 13, 2014 at 6:30 pm at 1236 Regency Court. With no further business, the meeting was adjourned at 8:15 pm.

Respectfully submitted,

Steve Bailey, Secretary CRNA

December 10, 2013

520-0668