June 20, 2011

Meeting was called to order at 6:31 pm.

Present were Dave Zeemont, President; Steve Bailey, Secretary; Bob Crowley, Treasurer; Larry Felhauer and Kathy Mayer, Members At Large.

Also present were Dave Wright, Gates Chair; Barbara Rose Farber, Landscaping Chair; William Webber, Design Control Chair; Maxine Webber and Judi Corona.

Minutes of the previous meeting were approved.

Bob Crowley presented the Treasurer's Report (attached.) Nothing was out of the ordinary; however, Bob noted that he was in the process of switching to electronic notification to members regarding annual assessments and special assessment due dates, etc. There have been a few glitches in the transformation and he asks that the members be patient until he gets them ironed out. The idea is to eliminate the time and expense (where possible) of having to print notices, stuff envelopes, and apply postage for initial notices and follow-up notices.

Dave Wright, Gates Chair, reported that his monthly gate SOS test was successful. He did state that the fire department did have trouble one day, but it turned out they did not hit their siren for long enough. They were able to get in with the special emergency code. Money has been set aside (approved at the General Meeting in January) for the refurbishing of the (stucco) Barcelona Gate and Sign at Barcelona and Anthem. Dave wants to get some more bids before any work is started — probably sometime this fall.

Larry Felhauer, who spearheaded the road resealing project, did a follow up report. Things went quite smoothly with no real complaints. The crews did all that was asked plus some. They cleaned up some driveways that residents had tracked oil onto at no charge. The Board all remarked at how coordinated the effort was, and that Larry had thought of most everything to make it a success. Thank you, Larry.

William Webber, Design Control Chair, reported that things had been quiet and nothing to report.

Barbara Rose Farber, Landscaping Chair, presented a report on the proposal (done by Marco, our landscaper) regarding the replacement of plants that had died due to the extreme cold this past winter. He reported that we needed 9 barrel Cactus, 11 Coyote and Chamisa plants, and 25 perennials for the Anthem and Barcelona Gates. He also included the removal of the dead Palo Verde tree along the Anthem strip at no charge. The total for all of these plants, plus labor for planting them, comes to $1, 125. The Board voted to proceed with the planting proposal (probably this fall.)

Steve Bailey suggested that some of the perennials be Cat Mint, which stands up extremely well to drought and is not bothered by rabbits and other critters. It also blooms most of the season, spreads to about a 3-4 feet circle, and remains low enough not to block views of traffic. Bob Crowley noted that Marco needs to come up with a better solution to weeds. Currently, he waits until they have grown some, then chops them off. Bob thinks they need to poison them regularly.

Bob Crowley, Erosion Control Chair, reported "We are finished!" All major erosion control projects are done and nothing critical remains to be done at this time. The Erosion Control Committee has spent all of the allocated funds for projects for 2011. Bob stated that we may rock the bank on West Constitution next year. Although Picacho Mountain has promised to pay this expense, we may want to do it ahead of when they are able to pay. They can reimburse us later. We will have to wait until after the rains come (if they ever do) to see how it holds up.

Judi Corona questioned the progress on her suggestions of last meeting. She had been out of town a long while and had not been around to talk about them. Regarding speed signs, the Board reported that we voted in May to purchase two "25 MPH" signs the next time we purchase signs. They will be placed on the first island in from each gate.

Judi thanked the Board for removing the rag-tag silt barriers that had been constructed when the development was first started. Also, although the Board had not done it so far, it had agreed to send out a letter concerning the parking of trailers (not RVs) outside a few homes. These are hauling trailers and look junky. Steve Bailey agreed to write a letter for residents.

In response to a letter from a resident, there was a discussion about publishing a Contractor Recommendation List for all residents. The Board felt that such a list would become a liability for the Association. Although good in theory, it could open us up to problems if we do not list certain people because of inferior work reports. In this litigious society, we can even be sued for telling the truth! Another problem would be, who would maintain the list? Contractors and handymen, etc change, sometimes over night. Who would keep track of all these people? It was felt that the best way was to continue the way we were going — if someone needs a recommendation, Steve (or the Secretary) would send out a request to the neighbors. Responses are then forwarded to the neighbor who made the request. This way, recommendations could be as up to date as possible, and the Association is not making the recommendations.

There was a discussion about the Website. It was suggested that a counter be placed on the site so we could determine how much the site is being used. It was also brought up that, even if the site is not used a lot by residents, it is invaluable to us to have things like the CC&Rs and minutes posted somewhere other than in an individuals hands. Realtors and other interested parties could also access this information as needed.

The next meeting will be held Monday, July 18. 2011 at 6:30 pm at 1236 Regency Court.

The meeting was adjourned at 7:30 pm.

Respectfully submitted,

Steve Bailey, CRNA Secretary

June 21, 2011

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520-0668