Board of Directors Meeting\ September 16, 2009

Meeting was called to order at 6:30 pm.  Board Members present were Dave Zeemont, President; Mary Rita Chapman, Treasurer; Steve Bailey, Secretary; Larry Felhauer and Barbara Rose Farber, Directors at Large.

Also present were Don Jonker, Walt Scheiderich, Mailbox Relocation Chair; Bob Crowley, Erosion Control Chair; Judi Corona; Lamar Harrison, Design Committee Chair; Maxine and Bill Webber.

Previous minutes from August 10th were approved.

Don Jonker gave a presentation on the Neighborhood Watch Program and explained what the program was about and briefly what was required to join.  Don stated that groups of neighbors could meet to receive training in such areas as self help, phone trees, checklists for identifying possible criminal behavior in the neighborhood, and ideas for looking out for one another.  The training program consists of three one-and-one-half-hour meetings to cover much of what is needed.  There is additional training available in the form of a CD that volunteers can watch either privately or in groups.  Don is a certified member of Neighborhood Watch and would be willing to start out the training with anyone who wishes to volunteer.  Don stated that being members may help increase the awareness and cooperation of the local police departments.  Don will send information on starting the process to Steve Bailey so it can be distributed among the neighbors.  Watch for this information as this program has proved to be quite beneficial in other neighborhoods.

Mary Rita Chapman, Treasurer, presented the Treasurer’s report (attached.)  She stated that rocks for Pond A and Pond B had been paid for out of the special erosion control fund and rocks were currently being placed as needed.  Mary Rita remarked that erosion control plans for 2010 needed to be drawn up by next meeting (October) so we would know how much money would be needed.  It was also brought up that the Association needs to be thinking about the Road Fund for repairs/replacement of the roads in Coronado Ridge.  The roads are in fair condition at best and we cannot fail to save money for future needs.

An explanation was given regarding the lien placed on property owned by Desert Sage Builders which has filed for bankruptcy.  According to a report sent by the bankruptcy court, the lien placed on the property for annual assessment and special assessment assures us of a secured claim.  The Treasurer’s report was accepted by the Board.

Walt Scheiderich, Mailbox Relocation Chair, reported that progress was being made.  At the previous meeting, the Board accepted the location near Constitution/Sonnet (south end) as the location to do further research on.  Walt stated that the Committee had rejected an offer by a civil engineer to draw up plans (for $750) and instead asked for volunteers from the neighborhood to help out.  A generous number of neighbors volunteered, of which Walt selected Bill and Maxine Webber.  They drew up a scale drawing showing how the mailboxes could possibly look.  The Board and other members present were impressed by the drawing.  It was decided that the next step would be to run the plans by the Postmaster for her approval, then put together a package for all members to consider at our Annual Meeting in January.

Bob Crowley, who has served on the Erosion Control Committee, was officially nominated and voted on to fill the position of Chair.

Barbara Rose Farber, Landscaping Chair, reported that Marco had cleaned up the dirt from near the Goldeneye/Constitution island.  She stated that the dirt coming from Lot 71 and others will be removed soon and that the cleaning bill will be presented to the owner(s).  The fire hydrants on the top of Constitution (west) were going to be cleaned out as a top priority.  The Board moved and passed a motion to spend $389 to repair the crumbled wall around the hydrant at the southwest corner.  The bill will be sent to Picacho Hills Utility Company (water) because their negligence when blowing out the hydrant caused the damage.

Barbara Rose stated that there were two proposals regarding the removal/replacement of the black silkscreens that are now in shreds around the neighborhood.  Greg Switzer has agreed to remove the screens for owners for a $25 fee, which will be donated to the gate beautification (plants, etc.) of the Anthem and Barcelona Gates.  Some smoothing of dirt will also be done.  Our landscaping service Marco has offered to remove the silkscreens and replaced them with a new, dirt colored screen for $47.  Property owners will deal directly with either person.

Lamar Harrison, Design Committee Chair, asked the Board for their support in withholding approval for any building permits, changes, etc for any property that is in arrears for either annual assessments or special assessments.  The Board unanimously voted in favor of supporting the idea.

Larry Felhauer, Gates Committee member, stated that they will resend the letter concerning the open house policy to area Realtors.  There apparently has been some misunderstandings, among which is last minute notification requesting that the gates be opened.  The Committee requires at least a two day notification.

Larry also presented a proposal for CC&R enforcement that would be presented to the general membership in the January meeting.  The proposal spelled out a process for levying fines for failing to comply with the CC&Rs.  Currently, the Board can take offenders to court, but this proposal would be less drastic, yet probably more effective.  Steve Bailey agreed to run the proposal by our attorney.

Steve Bailey presented an updated list of Committee members and Chairs to the Board.  A couple additions were made and a final version will be distributed among neighbors.

Steve Bailey also presented, for the Board’s approval, a form letter that would be sent as a first contact to neighbors who have failed to follow one or more of the CC&Rs.  The letter is set up so that the particular infraction can be inserted and also an explanation of what the owner can do to be in compliance.  The letter can be used for items such as RV parking, exposed air conditioners, over night parking, etc.  The letters will be sent out in response to a complaint to the Secretary, then a 4/5 vote of the Board will be required before sending.  This will facilitate a much faster response to the various violations as well as making sure all letters to each owner will be the same.  The proposal passes unanimously.

Steve Bailey also proposed a clarification of the RV parking situation in regards to our CC&Rs.  Changes were suggested by the Board and action on the proposal was postponed until the entire membership can vote on it in January.

Barbara Rose presented a flyer on the Memory Walk benefit for Alzheimer’s to be sent out to all of our neighbors. (Flyer was sent out already. Benefit was on Sept 19th.)

No further business was presented and the meeting adjourned at 8:50 pm.  The next meeting of the Board of Directors will be held Monday,October 12th at 6:30 pm at Dave Zeemont’s house.  Anyone who wishes to have something placed on the agenda, please contact Steve Bailey at [This email address is being protected from spambots. You need JavaScript enabled to view it.]{#cloakb400d92df1b85012a0b6696c612cef63}

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Respectfully submitted,

Steve Bailey\ Secretary CRNA\ September 28, 2009